2011 Annual Meeting

ANNUAL MEETING 2011
NNESHRM BOARD 2011
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President
President-Elect
Past President
Secretary-Temp
Treasurer
Board Member
Board Member
Board Member
Board Member
Lou Anne McLeod
Jay Purcell
Nancy Fredholm
Sue Boisvert
Lori Chabot
Cheryl Peaslee
Bill Zuber
Geri Amori
Cindy Bridgham
NH
ME
NH
ME
NH
ME
NH
VT
ME
GOALS FOR 2011
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By-Laws – Draft policy for scholarships
Communications – Explore ASHRM support for linked
website as well as other internet options. Review/Update
Website
Education – Host two Educational Sessions, Begin
formulation of plans for NNESHRM hosted Regional
Finance – Prepare budget
Membership – Update membership application and list
on website, continue to grow membership
21st Annual Regional Conference
SOLD OUT!!!
Mystic Marriott, Groton, CT
May 1-May 3, 2011
The Future is Now-Are You Ready?
Profits: $13,725 to each Chapter
What does this mean to you?? For $35 a year:
1. Two educational days with breakfast, lunch,
networking with fellow members and credits (between
30-40 attendees at each)
2.Subsidization was provided to:
 Regional conference 3 members
 ASHRM registration President elect
3. Annual Board retreat – multistate representation
NNESHRM COMMITTEES 2011
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Nominating Committee:
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Bylaw Definition: “The nominating committee shall be composed of three or more
members, at least a majority of whom shall be active members. Two of these members
shall be the immediate past president who shall serve as chairperson of the committee
and the Secretary.. . . .A good faith effort shall be made to have representation from all
three states.”
2011 Members:
Chair
Members:
Nancy Fredholm
Chaele Ellsworth
Susan Boisvert
Lou Anne McLeod
BYLAWS - POLICIES
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Bylaws were updated and submitted to ASHRM
in 2010
Policies were reviewed 2011 – on WIKI
Substantive change: Development of a
subsidization policy based on the prior
application. Board approved July 2011.
Future Need: Revision of record retention grid
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SUBSIDIZATION CRITERIA
Eligibility Requirements:
• Be an active member of NNESHRM for at least 12 months
whose membership dues are current
• Attend the entire conference that is subsidized
• Have not received a NNESHRM subsidization within the 12
months prior to their application
Factors considered:
 Attendance at NNESHRM annual meeting, education days
and regional meetings
 Active participation at NNESHRM Board Meetings
 Active service on NNESHRM Committees
 Prior subsidization received from NNESHRM
SELECTION PROCESS
A review committee made up of:
 Board Secretary
 Treasurer or member of Finance committee
 Membership Committee Chair
 Past President
CONFERENCE SUBSIDY – PRESIDENT
ELECT
NNESHRM will subsidize the President-Elect to attend the
annual ASHRM conference when fiscally feasible in order to
represent NNESHRM and increase leadership skills. This
conference subsidy may be used to pay for all or part of:
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The conference registration fee.
Travel by common carrier or personally-owned vehicle (POV).
If the travel is by common carrier, the subsidy will be based
on the lowest available cost for that type of carrier, taking
into consideration advance-purchase low-cost fares. If the
travel is by POV, the subsidy will be based
on the approved IRS rates for business mileage.
Lodging for the number of days the conference is held in
the lowest-cost conference hotel or one of equal or lesser
cost.
CONFERENCE SUBSIDY- CHAPTER MEMBERS
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Chapter members may apply for subsidization of all or part of a
conference registration fee to attend the ASHRM annual
conference or New England Regional Annual Conference.
Additionally, NNESHRM will attempt to provide one or more
annual education days at little or no cost to its members. The
amount available for these subsidies will be determined at the
annual Board retreat and will be included in the budget for the
year. The amount budgeted may be adjusted based on the
NNESHRM’s financial situation at the time the subsidies are
made.
This conference subsidy may be used to pay for all or part of
the conference registration fee.
The subsidy will be provided as a reimbursement after
verification that the conference was attended
EXPECTATIONS FOR NNESHRM LEADERS OR
MEMBERS RECEIVING THE SUBSIDY
The President Elect will attend Chapter
Leadership Day when attending the ASHRM
Annual Conference.
 Members will prepare and present at a
NNESHRM education day, a report on the
conference for members who may not have
been able to attend.
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CPHRM EXAMINATION SUBSIDY
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An active member of NNESHRM for at least 12
months, whose membership dues are current
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Reimbursement for the CPHRM examination
fee after verification of passing the examination
has been submitted
NNESHRM COMMITTEES 2011
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Communication Committee:
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Bylaw Definition: “The committee shall be composed of three or more members who shall
develop and maintain communication within the society and among its members,
including management of the NNESHRM website and communication devices such as
“Flashmail”. The President shall appoint an active member as Chair of the committee.”
2011 Members:
Chair – Bill Zuber(Board Member)
Cynthia Bridgham (Board Member)
Vacant
2011 GOALS:
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Bill Zuber to take over as Chair.
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Will review/ update website.
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Communications and Membership Committees swapped Chairs at the
beginning of the year.
The Board discussed the desired functionality and purpose of the
NNESHRM website, and how this has changed since its inception
Defined what the role of the website is for the organization
Elected to move forward with updating the website and possible
connections with ASHRM
Further explore ASHRM support for linked website.
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Jay Purcell and Bill Zuber voluntered to serve on ASHRM’s Chapter
Leadership Committee.
Will seek advancement of national assistance to have ASHRM host
chapter websites to support consistency of format and content, and
provide stronger link to national organization. (Not happening. . . . . . .yet)
ROLE/PURPOSE OF THE NNESHRM WEBSITE
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Provide access to relevant timely information for society members
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Be the central repository for current and historical documents
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Posting educational opportunities
Mechanisms to share current minutes from Board meetings and
educational session materials
Provide linkages for members (member lists)
Posting for upcoming and recent educational events (registration forms)
Membership application forms
Bylaws
Maintain historical information for the society (old bylaws, minutes, etc
“behind the scenes”)
Provide central access for Board Members for regular meetings
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One place to post agenda, attachments, meeting minutes, etc.
WHAT THE WEBSITE WILL NOT BE:
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Wiki will go away
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Links page
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Old technology, very “klunky” and not user friendly
ASHRM Exchange is a wider forum with better information, can set up
groups within Exchange if there is interest
We all have enough emails and listserves to deal with, who has time for the
Wiki?
Other than Board members, not used all that much
Better communication tool appears to be FLASHMAIL, so we will use that
medium for communication
Will either go away, or be greatly reduced
Are you going to go the NNESHRM website to look for a link or are you going
to Google? (Be truthful now. . . . )
Job Postings
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Will be sent through FLASHMAIL, so we don’t have to maintain and update
postings on the website.
NNESHRM COMMITTEES 2011
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Education Committee:
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Bylaw Definition: “The committee shall be composed of three or more members,
at least a majority of whom shall be active members and one of whom shall be
the President-Elect. An active member shall be appointed by the President to
serve as Chair.”
20110Members:
Chair – Jay Purcell (President-Elect)
Education Committee Report
Jay Purcell
Chair
Members:
NNESHRM Annual Education Report
NNESHRM Annual Education Report
NNESHRM COMMITTEES 2011
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Finance Committee:
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Bylaw Definition: “The committee shall be composed of three or more members. . . The
Treasurer shall serve as one member of the committee. An active member shall be
appointed by the President to serve as Chair. One member of the finance committee may
be from outside of the Society provided such expertise is necessary to maintain proper
monitoring for the Society.”
2011 Members:
Chair – Lori Chabot (Treasurer)
Annual Financial Report
Lori Chabot, Treasurer
November 3, 2011
NET WORTH AS OF 10/14/2011
Account:
Checking Account
Total: $59,344.05
$45,214.01
Savings Account
$1,565.92
CD# 2
$8,257.35
CD# 3
$4,306.77
BUDGET OVERVIEW
Past Year
Actual 2010
Budget
2011
Actual
10/14/2011
Income
Dues
Interest
Regional Conference
ASHRM Rebate
Total
$3,615.00
$3,000.00
$2,625.00
$218.99
$200.00
$216.71
$14,950.21
$9,000.00
$13,724.79
0
0
$150.00
$18,934.20 $12,200.0
0
$16,566.50
BUDGET
OVERVIEW(CONT)
Past Year
2010
Budget
2011
Actual
10/14/2011
0
$200.00
0
$3125.00
$5000.00
$1048.70
Education
0
$500.00
0
Education-CPHRM
reimbursement
0
$600.00
$275.00
Gifts
$348.92
$500.00
$503.27
President Elect to
ASHRM
$3377.22
$2500.00
0
Board Retreat
$2163.24
$2200.00
$2482.09
Polly Gagnon Award
$500.00
$525.00
Expenses
Committee Meeting
Expenses
Chapter Seminar
Expenses
0
BUDGET
OVERVIEW
(CONT)
Expenses(cont)
Past Year
2010
Budget
2011
Actual
10/14/2011
Scholarship-Regional
Conference
$1750.00
$1750.00
$400.00
(2 scholarships)
ScholarshipASHRM
$2225.00
$3375.00
0
Website
$530.00
$2000.00
$186.25
Postage
$8.80
$50.00
Total:
$14,028.18
$19,200.00
0
$4,895.31
NNESHRM COMMITTEES 2011
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Membership Committee:
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Bylaw Definition: “The committee shall be composed of three or more members, at least a
majority of whom shall be active members and one of whom shall be an officer or director
appointed by the president and serving as chairperson.”
2010 Members:
Chair – Geri Amori(Board Member)
ANNUAL MEETING 2011
COMMITTEE REPORTS
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Member ship:
Geri Amori (Chair)
NNESHRM Members
Updated November 1, 2011
120
99
100
83
81
2008
2009
80
80
60
40
20
0
2010
19 New members joined in 2011
20.98% Decline 2010 to 2011
Already have 6 members through 2012 and 2 through 2013
2011
COMMITTEE REPORTS
Member ship
NNESHRM Membership by State
Updated November 1, 2011
CT, 1, 1%
RI, 1, 1%
NY, 3, 4%
IL, 2, 3%
VT, 7, 9%
MA, 8, 10%
ME, 21, 26%
NH, 37, 46%
COMMITTEE REPORTS
Member ship
% of NNESHRM Members
Who are ASHRM Members
Non-ASHRM Members,
22, 29%
3 Members
did not respond
to this on the
application
ASHRM Members, 55,
71%
Annual Meeting
Committee reports accepted: Vote
NOTES FROM ASHRM LEADERSHIP COMMITTEE:
Communication – ASHRM affiliated website
requests
 Shared webinar opportunities
 Look at opportunities to increase networking
opportunities for members
 Great chance to see how other chapters and
run
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NNESHRM BOARD 2012
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President
President-Elect
Past President
Secretary
Treasurer
Board Member
Board Member
Board Member
Board Member
Jay Purcell
Bill Zuber
Lou Anne McLeod
Tatum O’Sullivan
Susan Purcell Montiel
Karen Cartier
Lori Chabot
Cynthia Bridgham
Cheryl Peaslee
ME
NH
NH
NH
VT
VT
NH
ME
ME
THANK YOU!
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Polly Gagnon Award
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Special recognition to the out-going Board
members
 Nancy
Fredholm, Geri Amori, Rachel Ellsworth
 Thank you to Sue Boisvert for filling in for Rachel
Ellsworth, as secretary, mid-term